Assistant Manager at Citco [Corporate Secretary]: Apply Now!

Citco is hiring a Company Secretarial Team Lead in Mumbai to manage corporate secretarial operations, regulatory compliance, client delivery, and team development.

About Citco

Citco is a global provider of fund services, corporate governance, and related asset services, with staff across 80 offices worldwide. Fund Administration is a core business of Citco, providing alternative asset and accounting services. Its Corporate Secretarial team works with clients on complex fund structures.

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About the Job

Citco is inviting applications for the position of Cosec | Team Lead in Mumbai. The role involves leading day-to-day corporate secretarial operations for clients based in foreign jurisdictions and overseeing client onboarding, operational delivery, regulatory compliance, process improvements, and team management.

Responsibilities

• Lead day-to-day corporate secretarial operations and tasks for assigned clients based in foreign jurisdictions.
• Lead new client onboarding, including client model and work distribution calls, database setup, training, and task implementation.
• Develop and implement monthly work plans with AVPs.
• Perform and oversee daily operations and ensure timely, high-quality client deliverables.
• Lead processes including board meetings, minute drafting, and statutory filings with support from junior team members.
• Identify and resolve process inefficiencies and drive operational improvements.
• Participate in lean meetings.
• Ensure regulatory compliance, process hygiene, and workflow standardisation.
• Track and analyse errors, implement corrective actions, and enhance quality control.
• Ensure standard operating procedures are implemented and conduct training for junior team members.
• Manage system updates in Oracle and Viewpoint, conduct spot checks, and ensure data accuracy and time-recording compliance.
• Complete assigned internal and organisational training within timelines and ensure junior team members complete their training.
• Optimise workflows, maintain work trackers, and collaborate with AVPs on strategic planning.
• Support automation initiatives and integrate systems such as Diligent, RSR, Entica, Workvia, TIBCO, and other software implemented by the organisation.
• Train, mentor, and guide team members.
• Ensure fair work distribution and effective query resolution.
• Conduct cross-training and internal sessions.
• Review deliverables, provide feedback, and maintain quality and service standards.
• Assist with recruitment, onboarding, and resource alignment for new hires.

Eligibility

• Company Secretary with 5+ years of experience, or
• Semi-qualified Company Secretary with 8+ years of work experience in a similar industry and/or department.
• Law degree is preferred.
• Fluent in written and spoken English.
• Flexible, proactive, and attentive to detail.
• Strong team-player and communication skills.

Mode

Hybrid

Location

Mumbai, Maharashtra, India

Application Procedure

Click Here To Apply.