Legal Operations Specialist at Waters Corporation [Contract Management, PQE 3-5 Yrs]: Apply Now!

Waters Corporation is hiring a Legal Operations Specialist in Bangalore to support legal operations, legal spend management, matter management, legal technology, reporting and outside counsel processes.

About Waters Corporation

Waters Corporation is a global leader in life sciences and diagnostics, focused on accelerating the benefits of pioneering science through analytical technologies, informatics and services.

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The company works with customers worldwide to support the development of effective, high-quality medicines, food and water safety, and improved patient outcomes through scientific and technological solutions.

About the Job

Waters Corporation is hiring a Legal Operations Specialist to support the Legal Department in managing legal operations, technology, legal spend, matter management, outside counsel processes and reporting.

The role involves working closely with Legal, Finance, Procurement, business stakeholders and external law firms to ensure efficient and accurate management of legal matters and legal spend. The position will also support the administration and continuous improvement of legal technology platforms and operational processes.

Responsibilities

• Manage the Legal Department’s electronic billing and legal spend management processes.
• Review and validate outside counsel invoices against billing guidelines, negotiated rates, billing arrangements and applicable policies.
• Monitor invoice submissions, approvals, rejections, adjustments and payment status.
• Identify billing discrepancies, duplicate invoices, rate issues, timekeeper exceptions and other billing violations.
• Work with law firms to resolve invoice and billing issues.
• Monitor outside counsel spend against budgets and approved matter estimates.
• Maintain accurate legal matter records and support matter opening, updating, closure, categorisation and data quality activities.
• Support matter intake and triage processes and ensure requests are routed to the appropriate Legal team member.
• Coordinate monthly, quarterly and year-end legal accrual processes.
• Collect and validate accrual estimates and track actual spend against accruals.
• Support legal spend forecasting and provide budget-versus-actual analysis.
• Support onboarding and offboarding of external law firms and legal service providers.
• Maintain law firm information, billing arrangements, rate cards and matter references.
• Prepare regular and ad-hoc reports and dashboards covering legal spend, matter volumes, workloads, budgets, accruals, forecasts and invoice savings.
• Analyse data to identify trends, risks, inefficiencies and opportunities for process improvement.
• Support administration and optimisation of legal technology platforms, including matter management, eBilling, CLM, document management and contract automation systems.
• Work with Legal Technology and IT teams on system issues, enhancements, user testing, upgrades and data migration.
• Identify opportunities to automate manual Legal Operations processes.
• Create and maintain process documentation, standard operating procedures and user guidance.
• Maintain accurate Legal Operations data and support data audits, cleansing, reconciliation and reporting.
• Collaborate with Legal Counsel, Legal Assistants, Finance, Procurement, Accounts Payable, IT and business stakeholders.
• Act as a point of contact for operational queries relating to legal matters, invoices, vendors and Legal systems.
• Provide training and guidance to Legal users on relevant Legal Operations processes and systems.

Qualifications

• Bachelor’s degree in Legal Operations, Business Administration, Finance, Law, Management or a related discipline.
• 3–5 years of experience in Legal Operations, Legal Spend Management, Legal eBilling, law firm billing, legal administration or a related function.
• Hands-on experience with electronic billing or legal spend management systems.
• Experience managing or supporting outside counsel invoices and legal spend.
• Experience with legal matter management systems and maintaining matter data.
• Experience with legal accruals, budget tracking, forecasting and variance analysis.
• Strong Excel skills, including PivotTables, XLOOKUP/VLOOKUP, SUMIFS, data analysis and reporting.
• Experience preparing management reports and analysing operational or financial data.
• Strong attention to detail and ability to manage large volumes of data accurately.
• Excellent communication and stakeholder management skills.
• Ability to work independently, prioritise multiple requests and meet deadlines.

Preferred Qualifications

• Experience with legal technology platforms such as Brightflag, HighQ, Legal Tracker, Onit, SimpleLegal, CounselLink, Luminance, Lexion or similar platforms.
• Experience with CLM (Contract Lifecycle Management) systems.
• Experience with Coupa, SAP, Ariba or other procurement/ERP systems.
• Experience with Power BI or other business intelligence and reporting tools.
• Experience supporting law firm rate negotiations, rate validation or outside counsel guideline compliance.
• Experience with legal spend optimisation and identifying cost-saving opportunities.
• Experience supporting Legal Operations transformation, system implementation or data migration projects.
• Knowledge of legal department processes and outside counsel management.

Location

Bangalore, India

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Application Procedure

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