Deputy Manager at Allcargo [Secretarial]: Apply Now!

Allcargo is hiring a Deputy Manager – Secretarial to support corporate secretarial, SEBI, listing, regulatory compliance, and corporate governance functions.

Contents hide

1. About Allcarogo Supply Chain Private Limited

2. About the Job

3. Eligibility

4. Responsibilities

5. Key Skills

6. Key Performance Indicators

7. Reporting & Stakeholder Interface

8. Application Procedure

About Allcarogo Supply Chain Private Limited

Allcargo Logistics is top logistics company in India and one-stop supply chain management solution that provides logistics solutions across 180+ countries.

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About the Job

The Deputy Manager – Secretarial will assist the Company Secretary in managing statutory and regulatory compliances, Board and Committee processes, shareholder meetings, stock exchange disclosures, corporate governance requirements, and other secretarial functions.

Eligibility

Associate/Fellow Member of the Institute of Company Secretaries of India (ICSI).
Bachelor’s degree in Law, Commerce, Business Administration, or equivalent is preferred.
LL.B. qualification will be an added advantage.
Approximately 5–10 years of relevant experience in secretarial and compliance functions.
Experience in a listed company is strongly preferred.
Exposure to SEBI regulations, stock exchange compliances, corporate governance, and Companies Act requirements.
Experience with listed-company Board processes and shareholder meetings will be an advantage.

Responsibilities

Assist the Company Secretary with compliance under the Companies Act, 2013, SEBI regulations, listing requirements, and applicable rules.
Support compliance with SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (LODR) and other applicable SEBI regulations.
Prepare and finalise agendas, notices, notes, and minutes for Board Meetings, Board Committees, General Meetings, and Postal Ballot proceedings.
Coordinate with directors, senior management, and departments for preparation of Board and Committee agenda papers.
Maintain statutory registers, records, and minutes in accordance with applicable laws.
Assist with statutory and regulatory filings with MCA/ROC, SEBI, and stock exchanges.
Coordinate timely stock exchange disclosures relating to material events, corporate actions, shareholding, governance matters, and other applicable requirements.
Assist with related-party transaction requirements, including agendas, disclosures, and approvals.
Support the annual report process, including the Corporate Governance Report, Board’s Report, BRSR, and other statutory disclosures.
Assist with the conduct of Annual General Meetings, Extraordinary General Meetings, and other shareholder meetings.
Coordinate with the Registrar & Share Transfer Agent on investor/shareholder matters, corporate actions, and statutory reporting.
Assist in handling investor grievances and resolving shareholder queries.
Monitor changes in the Companies Act, SEBI regulations, stock exchange circulars, and other applicable laws.
Maintain the company’s compliance calendar and track statutory and regulatory deadlines.
Assist in preparing compliance certificates, reports, and declarations required from directors and senior management.
Support implementation and monitoring of corporate governance policies and procedures.
Assist with director-related matters, including appointments, resignations, retirements, disclosures, DIN/KYC, declarations, and statutory filings.
Maintain records relating to directors, KMPs, and senior management personnel.
Coordinate with statutory auditors, secretarial auditors, internal auditors, and professional advisers.
Assist with responses to observations raised by auditors and regulators.
Support due diligence activities for corporate transactions, fundraising, mergers, acquisitions, restructuring, and other strategic initiatives.
Assist with compliance relating to equity shares, ESOPs, buybacks, preferential issues, rights issues, bonus issues, and other corporate actions.
Maintain and update corporate governance policies, including related-party transaction, code of conduct, insider trading, and whistle-blower policies.
Support compliance under SEBI (Prohibition of Insider Trading) Regulations, including relevant records, trading-window requirements, and disclosures.
Assist in preparing management reports and dashboards on secretarial and regulatory compliance.
Perform other secretarial and corporate governance responsibilities assigned by the Company Secretary.

Key Skills

Strong knowledge of the Companies Act, 2013 and rules thereunder.
Good understanding of SEBI regulations, particularly LODR and Insider Trading Regulations.
Knowledge of stock exchange compliance and corporate governance practices.
Strong drafting and documentation skills.
Excellent understanding of Board and Committee processes.
Ability to interpret legislation, regulations, and regulatory circulars.
Strong coordination and stakeholder-management skills.
High attention to detail and accuracy.
Excellent written and verbal communication skills.
Ability to manage multiple statutory deadlines simultaneously.
Proficiency in MS Office and relevant compliance/secretarial software.

Key Performance Indicators

Timely completion of statutory and regulatory filings.
Timely and accurate stock exchange disclosures.
Effective conduct of Board, Committee, and shareholder meetings.
Accurate maintenance of statutory registers and records.
Timely closure of audit observations and compliance gaps.
Effective monitoring of regulatory changes.
Timely resolution of investor and shareholder grievances.
Accuracy and completeness of annual reports and corporate governance disclosures.
Timely implementation and monitoring of corporate governance requirements.